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Amendment to Articles of Incorporation
This document is used to amend an Articles of Incorporation. It is filed with the state of incorporation and approved by the shareholders of the corporation and its Board of Directors.
Amendment to Bylaws
The Amendment to Bylaws document is used to advise the shareholders of a proposed amendment to the bylaws. Final approval is given when the shareholders approve the amendment.
Approval of Corporate Minutes
The Approval of Corporate Minutes come in handy to obtain approval of the past minutes of meetings. For example, prior to holding annual shareholders and directors meetings, you may wish to send the minutes of previous meetings to directors or shareholders to read before the meeting. Instead of waiting for the next meeting to approve these minutes, you may wish to ask them to sign an approval form–assuming, of course, they do not have corrections or additions to make. Doing this can save time at the meeting, as well as provide a signed document showing that the directors or shareholders specifically approved actions taken at a prior meeting.
Almost every business with more than one owner should have a buy-sell agreement. A buy-sell agreement is a binding contract — between you and your co-owners — that controls when an owner can sell his interest, who can buy an owner’s interest and what price will be paid for that interest.
Usually a buy-sell agreement also gives the company and its owners an opportunity to buy out an owner who has stopped working for the company or has died. By so doing it eliminates the possibility that active owners will be forced to share profits with an inactive owner or an unsuitable new owner.
Consent of Shareholder to Amend Bylaws
This Consent of Shareholders to Amendment of Bylaws is used to approve amendments to the bylaws of your corporation after the directors have adopted the amendment.
Notice of Meeting
If you own a company, at some point, you’ll probably have to provide notice of meetings to shareholders or directors. Even when a Notice of a Meeting is not legally required, as is normally the case for regular annual directors and shareholders meetings, you should always provide it (unless you have all directors or all shareholders sign a waiver of notice of meeting).
Organizational Meeting of Directors
This Organizational Meeting of Directors provides all of the organizational documents and corporate resolutions that are required at the organizational meeting of the Board of Directors for a corporation. The various resolutions and forms that are generated by this document are indispensable to the appropriate and correct organization of a corporation.
Where two or more people wish to carry on a business as a corporation, a shareholders agreement should be used. The agreement sets out the duties and responsibilities of the shareholders. The shareholders may be either all individuals or all companies or a combination of both individuals and companies.
Waiver Notice of Meeting
A Waiver of Notice of Meeting is for preparing minutes of a meeting that has not occurred or will not occur, because you’ll want to sidestep any formal call and notice requirements. The best way to do this from a legal perspective is to have each director or shareholder sign a written Waiver of Notice of Meeting form, dated before or on the same date as the meeting.
You may also use a Waiver of Notice of Meeting form if you’re planning to hold a real meeting. You should use a Waiver of Notice of Meeting form whenever you wish to hold a meeting of your board or shareholders and do not have or do not choose to take time to provide everyone with advance verbal or written notice.
By signing this form, the director or shareholder waives any notice requirements for the meeting otherwise required under state law and any additional or alternative notice rules set in your bylaws.